There I was - another night of lying wide awake in the dark.
My husband - snoring peacefully next to me - didn’t know I was worried.
Like, really worried.
I was at the beginning of the college admissions journey with my first kid.
And what I was obsessing about most was the homeschool transcript.
One page. That’s all it is! And it was enough to keep me up at night.
How can a one page spreadsheet sprinkled with letters and numbers cause us so much aggravation?
Because this simple document tells our homeschooler’s story. And this simple document is supposed to move admissions officers to say yes to that story.
After launching 5 of my own kids into college and helping hundreds of other homeschoolers, I’ve learned that there’s no one way to create a transcript. There are lots of great ways.
Just find the way that best reflects your homeschool and your homeschooler’s story.
Find the way that allows you to sleep peacefully at night.
The homeschool high school transcript is a great way to tell your story in the college application.
Very simply, the transcript is a one-page document that provides a quick overview of a student’s high school courses, grades, GPA, and, if desired, test scores (more on that later). Not only does a transcript serve as a college admissions piece, but can also be used for scholarships, contests, internships, certifications, and jobs. Note that the transcript differs from another document called Course Descriptions.
College admissions officers prefer a one-page, simple, easy-to-read transcript.
Bonus: Download your FREE guide and create an outline for a homeschool guidance counselor letter in under 15 minutes!
Should your course names be creative? Or should they be standard? Your homeschooler’s education was not standard, so if you have the chance to label their English Class, The Power of Voice in Women’s Literature, do it. Sounds better than 11th grade English, eh? Just make sure it isn’t difficult to decipher what subject the class is!
To weight or not to weight? That is the question.
Because Honors and AP courses are more demanding, some schools give more weight to them. Instead of a class being 1.0 quality point, they assign it 1.5 or 2.0 quality points - weighting those classes by .5 or 1.0 respectively. Whether you weight or not is really a personal choice, as is so much of this process.
Many schools unweight grades before reviewing the homeschool high school transcript.
Why? Because there is no standard in the way schools weight courses. Some base it on a 4.0 scale, others on a 5.0 or 6.0 scale. In order to streamline the process, admissions officers recalculate on an unweighted 4.0 scale (many times excluding electives). They then assess those courses according to their school’s particular rubric used when evaluating an applicant.
It seems that unweighted grades are the way to go, right? However…
Some schools use weighted grades for scholarship purposes.
If your student is going to compete with others from schools that weight courses, you should consider doing the same. What is the best way to know if the schools on your homeschooler’s list use weighted grades for merit scholarships?
Some institutions will share this information; some will not. It is best to call the admissions office and ask!
If an outsourced course is labeled Honors or AP, certainly call it that on your transcript. If you think the course is much more demanding than a typical high school course, feel free to call it Honors. How much it matters depends on the specific admissions officer and if those grades are backed up by thorough course descriptions and/or SAT II or AP scores.
IMPORTANT: AP courses must be officially approved by College Board. If your course has not been officially approved, you may not list it as such on the transcript.
Each transcript should have a grading key or grading scale. This explains your grading system in an efficient way to the admissions officer. There are a variety of scales from which to choose. Pick one and be consistent.
There are two GPA calculations on the transcript. First, there is GPA by year. Second, there is cumulative GPA.
14/4.5= 3.11 GPA
Or, you can use this handy dandy GPA Calculator!
To get a cumulative GPA, add up each year’s grade points and divide by the number of credits taken over those years.
> Note: the cumulative GPA is NOT an average of each year because the number of classes taken each year is different.
What about SAT scores, ACT scores, SAT 2 scores, and AP scores?
Test scores can be included, UNLESS applying test-optional (choosing to not send scores to a test-optional school.) For obvious reasons, you would not want those scores on the transcript. Also important: Do NOT self-report those scores in the Common App. Many applicants think they are required to put scores in the application when asked! They are not and should not, if you are applying test optional.
There are two main kinds of transcripts that homeschoolers use; they differ in their organization.
Which transcript to use depends on your homeschooler. Does one type seem to reflect their story better than another? Does one highlight their strengths better than another? If you have a student who has studied a few languages or a student who has doubled or tripled up in math, a subject transcript may work best for you. On the other hand, if your teen isn’t strong in a particular subject, a subject transcript will make that painfully obvious!
You can create your own transcript easily! It’s a simple document that can be created using tables within Google docs. The document itself isn’t usually an issue; it is the preparation that goes into it before you create one! If you’re looking for a template, there are free ones and paid ones to be found online.
In the Workspace Section of the Counselor’s Common App account, there is a transcript section. Here it will ask you how many transcripts you want to upload. Read as “How many pdfs do you want to upload?” If you are including Course Descriptions and School Profile, take those pdfs into account. Upload the document in the “current” slot, being mindful of size requirements.
There is no need to send every transcript or grade report. Here are the basic guidelines for what gets sent and what doesn’t.
Ask the school to send your homeschooler’s transcript directly to colleges.
Sometimes online providers offer an official grade report. Your homeschooler takes English from one provider and math from another? Unless your student has taken the bulk of their classes from that provider, just transfer the grade onto your homeschool transcript.
If your homeschooler’s high school years included a school that was not legally a homeschool, you have two choices.
When this gets tricky: If you cannot easily translate the former high school grades into your homeschool grading system and GPA calculation, leave those years out. College admissions officers prefer that we not translate the other school’s grades ourselves. Leave that to them. They see students from a variety of schools, grading systems, and transcripts. They would prefer to do the interpreting themselves.
Create and send a homeschool transcript (with course descriptions and counselor recommendation letter) directly to the school. This clears up any questions admissions officers have regarding the specifics of their homeschool education.
In general, middle school courses should not be listed. The high school transcript is a transcript for high school courses.
However, look at each school’s requirements. Do they require 4 years of each subject? Do you need that 8th grade Algebra course on the transcript to meet those requirements? If so, then include it. If not, then it’s not necessary.
The two middle school subjects - if taken at a high school level - acceptable to put on a high school transcript are Math and Foreign Language.
Yes, include 12th grade fall semester classes with grades if the timing is right. If you are applying Early Action or Early Decision, include the names of the courses and note that that they are in progress. If applying at the completion of fall semester, do include those grades. It can make a difference.
TIP: If fall semester grades are particularly strong and they weren’t sent with the original transcript, send them to the school. If a student is considered a borderline applicant, a strong senior year could have an impact!
As with the fall classes, list any spring classes as “in progress” or “IP.” The grades for those classes will be sent with the counselor’s final report. And, yes, you will send a final report with an updated and “FINAL” transcript. Be sure to include the graduation date on that final transcript.
Look at the application in its entirety. When put together, the application should reveal all that your homeschooler is. There are two places independent projects and studies can go - on the activities list or on the transcript. First, ask yourself if the independent study involved enough hours. If so, the transcript is an option. Then ask yourself if it is worthy of a course description, rather than the 150 characters available in the activities section of the Common App. If so, the transcript is the way to go.
If the electives are interesting and important to the student’s story, include those electives. If they are physical education or health, there is no need to include them.
Activities, awards, and course descriptions do not belong on the transcript, especially if using the Common App. There are specific sections to list those items. If not using the Common App, and there is no section to include such accomplishments, consider creating a separate document.
As you can see, much of what you choose to include is up to you. Ask yourself how you want your homeschool and your homeschooler’s story to be told. Yes, there are plenty of details to think about, but as a homeschooler, you’re used to that!
Download your FREE guide and create an outline for a homeschool guidance counselor letter in under 15 minutes!
What trips you up most about the homeschool document? Share in a comment below!